Description

The position will provide administrative assistant functions and support for the Economic Development department. This position will be responsible for carrying out operational functions by accurately entering and retrieving appropriate information to/from institutional databases, prepare computer generated correspondence, complete program/course logistics, including but not limited to preparing and distributing contracts or agreements, complete invoices, evaluations, purchase orders, reimbursements, and other office duties. This person will be responsible to disseminate information, answer diverse and detailed questions from prospective clients/customer, greet current and prospective students and community members, manage, coordinate and communicate directly with business, and develop divisional efficient processes related to effectively meeting the departments functions.

Job Duties

This position will work within the Economic Development department to assist companies and organizations across southwest Iowa and the metropolitan area. Duties will include:

Maintain accurate and up-to-date records for all active 260E and 260F agreements.
Track funds received, disbursed, and repaid through withholding tax collections.
Ensure compliance with state and college policies regarding grant fund usage and reporting.
Assist in preparing and submitting required reports to state agencies, businesses, and internal stakeholders.
Work closely with finance and payroll departments to track company payments and tax withholding remittances.
Prepare contracts, agreements, and amendments for participating businesses.
Process invoices and financial reconciliations for 260F training reimbursements.
Maintain databases or spreadsheets to track training completion, expenditures, and program milestones.
Assist businesses in completing required forms and ensuring accuracy in submitted documentation.

Communicate with businesses regarding reporting deadlines, program compliance, and training fund usage.
Analyze training outcomes to support decision-making and program improvements.
Serve as a liaison between businesses, Iowa Workforce Development (IWD), and other relevant agencies.
Track various grant funds and prepare grant financial statements as needed.

Provide support to Continuing Education by entering class information and verifying accuracy for the Economic Development Division
Maintain a list of companies engaged in economic development initiatives and track their training activities.

Qualifications

High school graduate or equivalent required. Administrative assistant or relevant work experience preferred
Excellent verbal and written communication skills

Â·Strong organizational skills including the ability to multi-task, to meet deadlines, to maintain and access paper and electronic files, to produce error-free final products, and to manage time and output

Excellent customer service skills required
Proficient use of Microsoft Office products (Outlook, Word, Excel, PowerPoint)
Ability to read, write and speak English fluently

Enthusiastic and dedicated to the challenges of helping other people
Ability to function collaboratively as part of a fast-paced, customer oriented team
Professional in communications, appearance, relationships, and responsiveness
Positive attitude
Self-starter with the ability to perform with little or no direct supervision
Regular, prompt & reliable attendance
Ability to travel occasionally for company site visits
Ability to pass a background check, have a valid U.S. driver's license and good driving record

Physical Demands

Ability to lift up to 10lbs
The employee frequently is required to sit for extended periods of time and use hands to operate computer keyboard, telephone and basic office equipment
While performing the duties of this job, the employee is regularly required to talk and hear
Ability to drive company owned or personal vehicle.

: Comprehensive benefits package, including employer paid time off, ofÂ up to 19 paid holidays,Â additional 88 hours of paid time off in the summer, vacation & sick time; employer paid medical, dental, life;Â HSAÂ with a match,Â IPERSÂ pension plan with over 9% employer match, reduced summer schedule, free access to our new wellness facility, employee concierge services, and many other voluntary benefits to choose from. ClickÂ here to learn more!

Employer: Iowa Western Community College (IA)

Address: 2700 College Rd

Council Bluffs, Iowa, 51503

Website: https://www.iwcc.edu/

Date Posted	April 2, 2025
Date Closes	June 1, 2025
Requisition	4890575
Located In	Council bluffs, IA
SOC Category	43-4161.00 Human Resources Assistants, Except Payroll and Timekeeping

Economic Development Coordinator

Description

Job Duties

Qualifications

Physical Demands

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