Admissions Specialist

The Admissions Specialist is responsible for reviewing, updating, and maintaining student records within the collegeâ??s student information systems. This position plays a critical role in ensuring the accuracy of admissions data, processing updates, and supporting enrollment workflows. The role requires a detail-oriented individual who excels at independent, task-focused work and communicates effectively through email. Proficiency with databases and a strong commitment to data integrity are essential to success in this position.

• Demonstrates Iowa Westernâ??s core mission, vision, and values.
• Adheres to regular work hours: Monday through Friday, 8:00 AM to 4:30 PM.
• Reviews student admission records to ensure accuracy and readiness for next-step processing within Ellucian CRM Recruit and Colleague.
• Identifies and resolves data issues or inconsistencies related to student applications and enrollment records.
• Processes admission updates such as changes to start term, major/program, student type, residency, and record status based on submitted documentation or internal reports.
• Maintains accurate student data by making corrections identified through system reports and departmental workflows.
• Responds promptly to inquiries from students, faculty, and staffâ??primarily via emailâ??with professionalism and attention to detail.
• Manages the Admissions Updates email inbox to ensure timely follow-up and issue resolution.
• Performs digital record maintenance, including updates to contact information and management of duplicate records.
• Works independently and efficiently in a task-driven environment, exercising sound judgment and maintaining confidentiality.
• Performs other duties as assigned.

• Associateâ??s degree required.
• Strong organizational skills with the ability to manage time, meet deadlines, and produce accurate work.
• Attention to detail and the ability to follow complex processes with minimal oversight.
• Proficiency with Microsoft Office products, especially Outlook, Word, and Excel.
• Experience using databases or information systems for data entry and record maintenance.
• Clear and professional written and verbal communication, especially through email.
• Ability to work independently while maintaining confidentiality and professionalism.
• Familiarity with imaging software is a plus.
• Ability to pass a background check, have a good driving record. 

• Normal Office 
• Ability to lift up to 10lbs
• Other physical requirements (note):
  • The employee frequently is required to sit for extended periods of time and use hands to operate computer keyboard, telephone and basic office equipment
  • While performing the duties of this job, the employee is regularly required to talk and hear 
  • Ability to drive company owned or personal vehicle.

• Reading, Writing, Calculating
•  Social Interaction Skills
•  Reasoning/Analysis
•  Works with Minimal Supervision