Purchasing Agent

The Housing Authority of Kansas City, Missouri is seeking qualified candidates for the position of Purchasing Agent. Our Purchasing Agent provides control over the Authority's procurement process by executing effective, efficient, and uniform methodologies that ensure compliance with all federal and state regulatory requirements. (A full job description can be found on agency website.)

EXAMPLES OF ESSENTIAL FUNCTIONS

Essential Duties and Responsibilities

1. Reviews requisitions, consults with vendors and representatives concerning the material, equipment, supply, and service needs. Negotiates price trade and cash discounts and evaluates all offers to determine which best suits the needs of the Authority.
2. Oversees the creation of procurement activities for outside contract work, ensuring competitive bids are received and reviewed for adherence to budget, procedural, and technical requirements. Responsible for evaluating contract files for compliance with HUD regulations and preparing appropriate forms, letters, and documents accordingly.
3. Conducts formal or informal bidding, for non-Davis Bacon projects or services, reviewing responses and making recommendations for awards.
4. Reviews bid offers and negotiates within budgetary limitations and scope of authority.
5. Initiates contracts or purchase orders as required for materials, equipment, and services.
6. Interviews vendors to obtain information relative to product, price, ability of vendor to produce product, service, and delivery date. Also continually evaluates vendor performance and determines standards for continued vendor participation.
7. Recommends or issues changes to the contract, highlighting conditions that could jeopardize contract performance. Makes recommendations on problems of production, delivery, Authority-furnished property, quality assurance acceptance, or other areas affecting the contract.
8. Reviews written documentation of defective/unacceptable goods or services with inventory users, vendors, etc., and takes corrective action for items acquired through use of a purchase order as may be necessary.
9. Works with user departments to ensure timely and appropriate stock levels and to determine quality/life/performance of the purchased goods and services.
10. Develops specifications and standardizations for inventory of necessary office supplies, equipment, maintenance, and repair needs and monitors usage quantities and frequency through review of inventory reports to track utilization of resources. Calculates and analyzes trends and projections to establish minimum and maximum inventory levels and reorder quantities.
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12. Must be thoroughly knowledgeable in all areas of Federal, State and local procurement rules and regulations; State Public Bidding Statutes as applicable, Authority's Annual Contributions Contract (ACC) with HUD and HUD Handbook No. 7460.8 REV-2 or revisions, Procurement Handbook for Public Housing Agencies and Indian Housing Authorities.
13. Ability to interpret regulations and standards, and contracts, for compliance with relevant requirements and Authority standards.
14. Working knowledge of specification writing, bidding procedures, cost of labor and materials for rehabilitation projects.
15. Skilled in interviewing vendors; persistent in following up on performance and in identifying problems and formulating solutions.
16. Must possess advanced computer capability, customer service skills and the ability to interact with departments within the Authority and with the public.
17. Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, and governmental regulations.
18. Ability to compose reports, correspondences, and written procedures.
19. Ability to effectively present information and respond to questions from managers, clients, customers, and the public.
20. Effectively present information in one-on-one and group situations to customers, clients, and others in written and verbal formats.
21. Ability to calculate figures and amounts such as discounts, interest, commissions, percentages, area circumference and volume. The ability to apply concepts of basic algebra and geometry to bid responses.
22. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
23. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
24. Ability to apply common sense understanding to carry out instructions in written, oral, diagram or schedule form.
25. Ability to exercise sound judgement.
26. Must be able to maintain punctuality and attendance as scheduled.

EDUCATION AND EXPERIENCE

Associate degree from an accredited college or university with concentration in accounting, business administration, or closely related field or supplemented five (5) years of progressively responsible business experience. Prefer working knowledge of Public Sector procurement. Must be able to work independently to complete tasks.

The Housing Authority of Kansas City, Missouri is an Equal Opportunity Employer.

Compensation details: 0 Yearly Salary

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