Position Type: Support Personnel/Administrative Assistant
Date Posted: 6/4/2025
Location: Dean Lakes Education Center The SouthWest Metro Intermediate District has an opportunity for an Executive Administrative Assistant located at Dean Lakes Education Center in Shakopee, MN.
SouthWest Metro serves students in 11 member districts and 8 associate member districts across the southwestern Twin Cities metropolitan area with programs in Special Education, Career and Technical Education, Care & Treatment, Adult Education, and Alternative Education. We invite you to embrace your own value, potential, and ability at SouthWest Metro, while empowering others to discover theirs. We work to empower ALL learners to realize their self-worth through personalized educational instruction, connection to resources, and access to a supportive learning environment.
Description: Executive Administrative Assistant, 8 hours a day for 260 Contract Days, Year Round.
Pay & Benefits: The pay range for this position is $64,000-85,000 annually, based on experience.
Job Summary: Using future-focused technology, this position provides advanced administrative and analytical support to the Superintendent and School Board, requiring a comprehensive understanding of district operations and educational policy. In addition to traditional executive support duties, this role incorporates research, data gathering, and analysis functions that inform and support leadership decision-making and strategic planning. Responsibilities include preparing executive-level reports and presentations, coordinating leadership meetings, serving as a liaison among district leaders and community partners, and managing sensitive and confidential information.
Administrative Support & Communication - Serve as the first point of contact for the superintendent office for district administrators, staff, external partners, and community members.
- Manage communications with a high level of professionalism, discretion, and confidentiality.
- Prepare internal and external reports, presentations, and correspondence for the Superintendent and School Board, integrating relevant data and insights where applicable.
- Identify issues and concerns raised by the public, staff, or parents; provide resolution or refer appropriately, ensuring clarity around district policy.
- Maintain a well-organized system for electronic and physical records, including data sets and research materials.
- Manage and track incoming correspondence and inquiries; ensure appropriate routing and timely response.
Data Analysis & Research Support - Conduct research to support the Superintendent and School Board initiatives, strategic planning efforts, and policy development.
- Compile, analyze, and summarize data related to district operations, academic performance, community engagement, and other key performance indicators.
- Develop dashboards, data briefs, and executive summaries to facilitate informed decision-making.
- Assist in evaluating programs and initiatives by collecting and reporting on data outcomes.
- Monitor trends in education, policy, and governance to support proactive leadership strategies.
Meeting & Event Coordination - Schedule and coordinate leadership meetings, including preparing agendas, presentations, meeting minutes and reports.
- Plan and facilitate Board meetings, ensuring accurate meeting minutes, documents, and timely follow-ups.
- Organize conference room setups and meeting materials for Board and district events.
- Edit and maintain all MSBA-mandated policies and submit legal notices for publication.
- Arrange off-site district events as needed.
Specialized Support for the Superintendent - Assist with public relations efforts and information dissemination.
- Support strategic initiatives by conducting research, preparing briefs, and producing reports.
- Ensure efficient calendar management, prioritizing appointments and scheduling for the Superintendent.
- Make travel arrangements as necessary.
Project Management & Compliance - Initiate, review, and process confidential records, reports, and district policies, ensuring accuracy and completeness.
- Coordinate with internal and external departments, personnel, and agencies to support district operations.
- Conduct specialized projects as assigned.
Other Duties - Perform additional responsibilities as needed to support district leadership and operations.
Qualifications:
- Bachelor's Degree in Communications, Business Management, Education or other related field.
- Proven experience as an Executive Assistant, Administrative Coordinator, or similar role.
- Experience handling confidential information with discretion and professionalism.
- Strong verbal and written communication skills across various platforms (phone, email, in-person).
- Exceptional time management and organizational skills with the ability to prioritize tasks proactively.
- Experience managing office procedures, scheduling, and event coordination.
- Experience exercising discretion and confidentiality with sensitive company information;
- Knowledge of office procedures; and, familiarity with online calendars and cloud systems;
- Advanced skills using Google Suite, AI Technologies, Microsoft Suite, other Information Database Systems;
- Experience using office equipment, including printers and fax machines;
Application Procedure: Apply Online at
Selection Procedure: Applications will be reviewed beginning immediately until the position is filled. Those selected for interviews will be contacted.
